Responsible Officers: Principal and
the Examination Committee assisted by the Heads of Departments and the IQAC
Last Reviewed: March 2018
The
various evaluation processes are detailed and updated in the calendar and hand
book clearly to ensure that the stakeholders are aware of the steps involved.
This is
an affiliated College and the College functions as per the rules and
regulations laid down by the State and the University, the regulating authorities.
The same applies to the conduct of Examinations too. With regard to the
students, academic performance is assessed mainly through examinations-both
internal and external, Viva voce, Assignments and Seminar Presentations. The
parents are informed of all the steps involved in the evaluation of students at
the time of admission itself, and at the PTA meetings which are convened
regularly in the College. Thus student performance, general demeanour,
attendance, participation in co-curricular activities etc come within the
general purview of evaluation. Prodding the students to bring out the best is
the professed goal behind all these concerted efforts. The ‘Open House’ where
the teacher-ward-parent come together is a remarkable feature of this
institution which offers a unique platform for integral evaluation.
The
University has proposed an evaluation schedule, including internal
examinations, two in each semester and a viva voce examination at the end of
the semesters. The College conducts all these as a comprehensive model exam and
viva-voce exam under the grading pattern to prepare the students for the
external examinations as per time table published in the calendar. the grading
pattern is followed.
The
heads of departments ensure that all the internal tests are conducted in time
and mark sheets prepared. The Principal in turn checks the continuous internal evaluation
(CIE) reports on each student prepared by the teachers in the various
departments. The regular departmental meetings and meetings of the heads of
various departments and the IQAC make sure that the exam calendar is followed
strictly. We have Internal Examination Co-ordinators from among the Staff, and
they see to it that the Question papers are prepared well in advance and the
exams are conducted in a smooth and efficient manner. The Internal marks scored
by the students are displayed on notice boards for the students to see and
redress grievances, if they point out any, before the marks are sent to the
University. Fairness is ensured at every step.
Monitoring
the progress and performance of students
After
each examination, the papers are valued and given back and after careful
perusal by the students, the mark lists are published on the department notice
boards. Progress reports are prepared and sent to parents to inform them of
their wards’ achievement/performance. During PTA meetings the parents and
teachers get together to assess the level of the learners in their presence,
thus taking steps to ensure enhanced performance in the following examinations.
We
strictly follow the system worked out by the University to ensure transparency
and justice. The various assessment parameters are published in the Handbook
and also explained by the teachers in the classes. The students are aware of
how they are assessed. The 80-20external –internal mark distribution is made
known.
Using Assessment/Evaluation as an Indicator for
Evaluating Student Performance.
The
written and oral exams, the seminars and assignments, viva voce and practical
exams, debates and quizzes- all contribute to this process of student
evaluation. After the performance record is consolidated, there is always an
audit in the department regarding changes in strategies to be made etc. This is
the practice which actually leads us in the progressive direction. The student
is aware of the proficiency that is expected of her in every parameter of
assessment. Excellence is not just scoring marks, every detail which
contributes to a student being made a noble human being is stressed. The PO, PSO,
CO Mapping is another systematic method adopted to assess a student totally and
completely.
HR
POLICY OF BK COLLEGE
Responsible Officers: The Management represented by
the Manager, The Principal and the IQAC
Last Amended: March 2018
Last Reviewed: May 2018
Equity
– Equal Opportunity Policy
B K College is committed to providing equal opportunities
to all without regard to race, colour, religion, caste, national origin or
disability in recruitment, training, promotion, compensation, benefits, and employee movement within the organisation wherever
relevant.
Justice
The organisation is committed to justice and human
rights and hence in its work place the organisation will remain committed to
upholding human rights.
Appointments
Objective:
To have in place a competent staff selected on
the principles and practices of equal opportunities with due representation to
all sections of people represented by the organisation and with no
discrimination on the basis of caste, creed, race, or disability. All
recruitment will be based on predetermined specific positions and competency.
All appointments will be in strict adherence
to the University rules and statutes and the Government of Kerala Education
Rules.
Wage
and Salary Administration
The salary and compensation of the regular and
permanent employees appointed as per Government and University regulations will
be in strict adherence to the University rules and statutes and the Government
of Kerala Education Rules.
All temporary staff members appointed by the
Management will get their salary on the 01st of every month. In case of holiday
on the above-mentioned date, the salary will be distributed the next day. The
salary is in accordance with the rules for contract-staff payment policies
issued by the authorities concerned.
Grievance
Handling System: (Please also refer to the G R Policy).
Student Grievance Cell:
Any student having a grievance may complain to the
teacher in charge/mentor. If not satisfied she may complain to the GR Cell constituted
for the purpose. If the redressal is not satisfactory the student may appeal to
the higher authority, the Principal.
Grievance boxes are placed in strategic locations in
the Institution.
Staff Grievances:
Any teaching staff member having a grievance ought
to promptly contact the immediate superior for redressal. It is the
responsibility of the superior, in this case the Department Head, to listen to
the complaint/ grievance and redress the same within 5 days from its receipt.
The complainant if not satisfied with the decision
of the department head, may approach the Principal within 10 days.
The Principal will make all possible efforts to
redress the grievance of the applicant and if she so desires, she may discuss
the complaint with the Manager/Managing Board.
Any action being taken to redress the complaint or
if there is any delay in redressing the grievance, itmust be communicated to
the employee through her immediate superior.
Dress
Code
The dress code policy provides information about the
attire that should be worn in the College and its premises. The College confirms
the days on which the students can wear casual dress and the days on which the
students should follow the uniform code. There are certain attires which can be
offensive to the dignity and decorum of the College and hence prohibited. The
overall policy is decency and modesty. The Staff and the Students are directed
to observe the code when they are on campus.
Leave
Policy:
As this is an
affiliated College, the Leave Policy is in strict adherence to the rules and
regulations laid down in the University Statutes
Advance
by the Management
An employee advance /loan is a cash assistance given
to an employee while she is in need of money due to unavoidable circumstances
on the personal front. As a broad guideline the following reasons may be
observed under exigencies:
· Marriage
(Self, dependent brothers/ sisters/ daughter/ son.
· Hospitalization
of self/ dependent family members.
· Ceremonies
in the house of specific nature caused due to death of any first line family
member.
· Research
Needs of Temporary Faculty
Any other miscellaneous reason of grave
nature/calamity that has caused a need for cash assistance to the employee with
which the immediate superior is satisfied and has found the employee to be
genuine and reasonable in her request.
MAINTENANCE POLICY AND PROCEDURE
Responsible Officers: The Management
represented by the Manager, The Principal the Bursar and the IQAC
Last Amended: March 2018
Last Reviewed: May 2018
1. Departments
in need of repair and maintenance work of equipment/infrastructure has to
register the complaint in the College office giving the details of the
maintenance required.
2. Technician visits the site and completes the maintenance as required.
3. The Job Completion Report is submitted to the Bursar.
4. Bill is generated and
processed through the concerned authorities and forwarded through
Principal for the final payment.
5. All monthly maintenance bills are brought to the notice of the
Administrator.
6. The College has Annual Maintenance Contracts for computer related
repairs and
maintenance and power backup
systems.
A)
Procedure for Utilization of Support facility:
I.
Sports complex:
1. The student can use any of the support facility available with the Physical
Education
Department by making a requisition in writing for the same in advance.
II.
Utilization and maintenance of Laboratories:
1. Separate Laboratories are to be
allotted for classes based on a timetable.
2. Standard Operational Procedures for
handling various chemical, equipment, and instruments
are to be strictly followed
3. Stock register is to be maintained and updated
regularly.
4. Stock verification and inspection has
to be carried out by the Parallel heads at the end of
the Academic Year.
5. Old and outdated equipment, chemicals
and instruments should be discarded by following the
standard procedure.
6. Any deviation/discrepancy in any of
the above is to be brought to the notice of the Principal
immediately.
III.
Utilization of Library:
1. Every student must procure a Library
Card within one week of taking admission.
2. This library card can be used for
issuing three books for UG students and 4 books for P G students.
3. Non return of Library book on time
will attract the applicable fine.
4. Every student can access online
journals and magazines through computer terminals available
in the Library
5. The student must scan Identity card
and sign in the register upon arrival in the Library.
6. Students can access the books available
on the college intranet server from any computer
terminal in the college campus.
7. All college students are free to use
the central reading rooms available in the campus, which
are open from 8.30 a.m. to 5.30
p.m.
IV.
Utilization of Computer Laboratory:
1. All
computer laboratories will be allotted to different classes and faculty based
on syllabus and timetable.
2.
Library time table is made to identify vacant time slots to ensure optimum
utilization.
3.
Office Superintendent and Technical Staff maintain all computers and
peripherals.
4.
All outdated and old computers are disposed through the e-waste management cell.
5.
All new requirements of computers are processed through the Administrator of the College and Computer
Science Dept
V.
Utilization of Class Rooms:
1.
Classrooms are allotted as per the student strength.
2.
Each teacher is given responsibility for the maintenance of one class room.
3.
The teacher-in-charge informs the college maintenance head about the
requirement of repair / cleanliness.
THE RESERVATION POLICY
(SC/ST/OEC/OBC/MINORITY/GEOGRAPHICAL AREAS/PERSONS WITH DISABILITY ETC.)OF B K
COLLEGE
Responsible Officers: The Administrator, The Principal, and the Heads of Departments
Last Amended: March 2018
Last Reviewed: May 2018
The allotment of seats
to the Reserved Categories will strictly be in accordance with theRules and
regulations laid down by the State and the University from time to time.
Mandatory Reservations
will always be honoured and no violation in this regard will ever be
entertained.
SABS Educational Policy
which guided the intake of students before the Centralised Allotment Process
ensured that justice and fairness prevailed. This Policy also clearly stated
that the marginalised and the socially, educationally or economically
disadvantaged should not be denied seats on any ground whatsoever and they be
admitted even in the general seats subject to conditions of availability and
this was the Policy followed by the College since the Year of its establishment.
The College is
committed to social justice and no discrimination whatsoever will be practised
in admission or appointment.
The College welcomes
students and staff belonging to all walks of society and no one will be barred
access on the basis of class, caste, race or such other narrow and parochial
considerations.
In all aforementioned
matters the current rules of the affiliating University and the directives of
the State shall be binding.
B K COLLEGE SPORTS POLICY
Responsible Officers: The Principal, the
Dept. of Physical Education and the IQAC
Last Reviewed: May 2018
Sport
is an integral part of social development that needs to be encouraged. At B.K College,
sports or any activity leading to physically active life style are considered an
important component of overall personality development. We encourage staff and
students to participate in physical activities and sports, as we firmly believe
in its benefits. Our aim is to produce young women who are physically active
and who play with good sportsmanship and are competitive every time they step
onto the field. We intend to teach our students to be committed to their team
and take responsibility for their actions. In order to bring the awareness
amongst the students we intend to draw a “College Sports Policy.” The policy is
binding to one and all of the B.K College Community.
THE OBJECTIVES OF THE COLLEGE SPORTS
POLICY
a. To motivate students to become part
of the ongoing recreational and competitive sports programme.
b. To inform the students about the
benefits of being involved in an active lifestyle.
c. To involve faculty members to assist
the Department of Physical Education and Sports Management in promoting,
organizing and supervising the college Sports and ‘Active Life’ programme.
d. To feature ‘Fitness Management’ in
the Time Table and to assign a faculty member to monitor the students’ presence
in the activities conducted during the morning and evening sessions.
THE ROLES AND THE RESPONSIBILITIES OF:
2.1. THE COLLEGE:
a. The
college will give priorities to Sports and shall consider it as an integral
part of the
College
academic programme.
b. The
college shall make available necessary funds and infrastructure to implement the
policy
to its fullest.
c. The college will
encourage/invite talented sportsmen to join the college.
d. The
college will make provision in the college time table so as to involve students
in
Competitive
as well as recreational sports.
e. The
college shall take suitable action against faculty or students not abiding by the
Sports Policy.
THE
DEPARTMENT OF PHYSICAL EDUCATION
a. The
Department of Physical Education shall organize, supervise and administrate
competitive, recreational and leisure time sports activities.
b. The
Department of Physical Education shall organize orientation programme for
students for better understanding of sports facilities and programmes of the
college.
c. The
Department of Physical Education shall organize talent search programme to
identify talented sportspersons eligible to join the college at graduate and
post graduate levels.
2.3. THE FACULTY MEMBERS:
a. The
teachers should take pride in associating themselves with sports activities and
in motivating/promoting students to take part in sports.
b. The teachers must
make students aware about the sports policy of the college.
c. The teachers must
encourage students to be involved in the college sports programme.
d. The
teachers should not deter any student from participating in internal as well as
external sports activities authorized by the college management.
e. The
teachers should not organize an extra lecture/tutorial/exam or any other
related activities during the assigned time for sports activities or events.
f. The
teachers should assist the Department of Physical Education and sports in
promoting, organizing and supervising the college sports programme.
g. The
teachers should volunteer to organize additional lectures/practical (if
possible) for the college sportsmen missing them due to their involvement in
external sports activities.
h. The
teachers must be aware about the achievements of their students and must
highlight the same during their interaction with each other, if possible in a
classroom situation.
i. The teachers must
assign “duty leave” to the sportspersons on sports duties authorized by the
college.
j. Faculty member must
provide a fair chance to the student to undergo and complete the academic work
missed out by the student, while on “duty leave”.
k. The Department of
Physical Education has to organize for the lectures and practical missed by
students, in consultation with respective Teacher and Mentor.
2.4. THE STUDENTS:
a. The
student should take pride in associating themselves with sports activities and
in motivating / promoting fellow students to take part in sports.
b. The
student must be a member of a sports club in order to participate in any
internal or external sports or related activities of the Department of Physical
Education.
c. All
the members of student community are categorized in two groups; Students
committed towards fit and active lifestyle and Students aspiring to represent
college teams for inter institutional sports competition.
d. The
Department of Physical Education and Sports Management will conduct the
competitions for Students committed towards fit and active lifestyle.
BK COLLEGE
STUDENTS GRIEVANCE REDRESSAL POLICY
Responsible Officers: Principal, the
Student Grievance Cell& the IQAC
Last Reviewed: March 2019
The Institution has adopted the following policy, in respect of
handling student complaints/grievances, in line with the Quality Policy of the
College. The Policy is stated in short in the handbook and displayed in detail on
the website.
The
Policy:
With a view to ensuring a consistently
congenial learning experience in its endeavour to become a Quality Institute, the
Collegeprovides a responsive, fair, expeditious and student-centric query/
complaint management procedure to all students.
As
part of our constant endeavour to ensure transparency in all the activities at
different stages, the College provides a proper mechanism to the students for
redressal of their grievances. The committee will deal with all the Grievances
directly which are related to the common problems at the College level both
Academic and Administrative. The aggrieved member shall submit her petition to
the Grievance Redressal Committee in a sealed envelope marked ‘confidential’.
On receipt of a petition the Grievance Redressal Committee will endeavour to
send its recommendation to the Principal for further action. In case of false
and frivolous complaint (if proved), the Grievance Redressal Committee will
recommend Principal/ Disciplinary Authority to take appropriate action against
the complainant.
Complaints
dropped in the `Suggestion Box` by students and parents and oral complaints are
also redressed. All complaints are scrutinized by the Management and the
grievance redressal cell.
The College shall:
1.
Ensure visibility and accessibility of
complaint handling process to all complainants.
2.
Provide access to grievance redressal
policy to students
3.
Handle Complaints professionally &
in a transparent manner
4.
Ensure Objectivity in the complaint
handling process
5.
Provide Prompt & Responsive
Complaint Resolution to the students.
6.
Ensure confidentiality of Complainants’
information unless required for addressing the complaint
7.
Ensure clear accountability for
resolution and reporting of complaints
8.
Ensure adherence to all relevant
Regulatory & Statutory requirements as mandated by the University and
mentioned in the Grievance redressal policy.
9.
Continually improve its processes &
systems by taking inputs from all stakeholders.
10.
Ensure adherence to the G.R. policy as
defined by the College.
Three
level Grievance Redressal Mechanism
There is a three-tier Grievance Redressal Mechanism. The
Mentor/ Class teacher in the first step in the case of a direct complaint, the
Grievance Redressal Committee at the second level and if it still is unresolved
the Principal at the third and final level.
LEVEL I
Any aggrieved student can submit her
grievance in writing to the Mentor/ Class teacher of the respective class which
will be taken up by the Mentor/ Class teacher within five working days.
In case the student is not satisfied
with the decision of Mentor/ Class teacher, she may go in appeal to Level II.
LEVEL II
An appeal may be submitted to the
Grievance Redressal Committee along with the copy of the decision of the
Mentor/ Class teacher for review/reconsideration within seven working days from
the date of the decision at Level I.
The composition of the College Grievance
Redressal Committee will be as follows; Vice Principal&Two Senior Faculty
Members.
In case the student is not satisfied with the decision of the Grievance
Redressal Committee she may go in appeal to Level III.
LEVEL III
An appeal may be submitted to the
Principal along with the copy of the decision of the Grievance Redressal
Committee for review/reconsideration, as a final appeal, within seven working
days from the date of the decision at Level II.
The Decision of the Principal shall
be the final.
Mandatory
Display
We have ensured transparency,
visibility and accessibility to the grievance redressal process by providing:
1.
Complaints and Suggestion boxes at
convenient locations which are emptied frequently and complaints collected, if
any.
2.
Telephone numbers made accessible in
handbook, website, various locations on campus
Monitoring
and Review
The Grievance Redressal Committee meets at least once a
Semester, or as frequently as desired, to monitor and review its activities and
functioning. The points of mandatory review include:
Ø Category wise trends
of the complaints, queries and grievances
Ø Times of
complaints resolution
Ø Frequent areas
of complaints
Ø Cause analysis
and suggestion of remedial measures.
Every attempt will be made to fairly and appropriately
resolve grievance. A fair and appropriate resolution does not mean that the
student will like the results.
Grievance Committee for Sexual
Harassment
means a Committee constituted by the management consisting of five or more
members to look after the allegation of sexual harassment in the
Institution. Sexual Harassment means and
includes such unwelcome sexually determined behaviour (whether directly or by
implication) as:
a.
Physical
contact and advances,
b.
A
demand or request for sexual favour,
c.
Sexually
coloured remarks,
d.
Showing
pornography,
e.
Any
other unwelcome physical, verbal or nonverbal conduct of sexual nature.
The
Committee shall have the power to enquire into all complaints referred to it
either by individual staff or the management regarding the allegation of sexual
harassment in the institution and recommend suitable action including
initiation of criminal case or departmental proceeding against the accused.
If any
question arises relating to the interpretation of rules or any term, it shall
be referred to the Manager who shall, subject to the approval of theGoverning Body, give her decision and such decision shall be final.
ENVIRONMENTAL AND GREEN POLICY
Responsible
Officers: Principal assisted by the Heads of Departments and the IQAC
Last Reviewed:
March 2018
Introduction:
A
Clean Green Environment has always been the slogan in this Institution ever
since inception. The Policy was formally drawn up much later. The college is
committed to reducing all forms of environmental pollution and continually encourages
all faculty members, staff, students and all stakeholders to do the same.
Steps
Adopted towards a Cleaner Greener Tomorrow:
Effective
and efficient waste disposal
Optimum
consumption and thus conservation of water and ground water
Enhancement
of ground water levels by careful, scientific intervention
Harnessing
of rainwater
Power
conservation, optimum consumption, efficient management of available resources
Spreading
awareness about these vital indices
Solar
power systems used increasingly to spread the message
Maintaining
the College a Plastic free zone to spread the green idea
Segregation
of wastes so the idea percolates to grassroots
Organic
farming Initiatives for a healthier greener future
Birds
Club International for a broader vision and outlook
Herbal
Garden to drive home the importance of flora/fauna
Butterfly
Garden to give the message that each small being needs a habitat to flourish
Green
Audit systematically done to make sure that nature thrives undisturbed
Planting
of trees and saplings to keep Mother Earth going strong so that we don’t
Perish.
Initiatives taken by
the College to make the Campus Green &Eco-Friendly are as follows:
a) Energy
Conservation: The College is fast switching over to the use of alternative
energy resources to minimize electricity consumption. Solar lamps and panels
have been installed in the college campus. Existing energy consuming tube
lights and fans are replaced with energy saving tubes, CFLetc.
b) Use
of Renewable Energy: Biogas plants installed and biogas used for cooking
purposes in the hostel and staff quarters. Solar power is made use of.
c) Rainwater
Harvesting: To minimize water shortage, there is an elaborate Rainwater
Harvesting System. Well recharging is also done efficiently.
d) Efforts
for Carbon neutrality: Care is taken to restrict vehicle entry into the campus
and specific parking area is allotted for faculty and students. The use of
bicycle and public transportation are encouraged. Awareness programmes are
conducted on special days by various departments.
e) Greening
Initiatives: Greening initiatives are taken up systematically. Trees were
planted by students along roadsides and on both sides of the road in front of
the college. A garden was also set up in front of the college campus.
f) The
Community College which is actively involved in comprehensive Earth initiatives-
training and execution.
g) The
NSS which takes a lead role in keeping the student community aware of the vital
importance of environmental initiatives.
h) Hazardous
Waste Management and e-Waste Managementwhich are done effectively as per laid
down protocol.
Bylaw of B K College Alumni Association
Last Amended : January 2017
Article I Name
The name of this association will be the B K College Alumni Association.
Article II Objectives
This Association will support the mission and promote the interests of B K College; establish mutually beneficial relations between the College and its alumni; maintain among its former students a spirit of communication, affection and service; and enhance financial resources beneficial to the sustainability and growth of the College.
Article III Membership
Eligibility – Anyone who has been a student in B K College will be eligible for membership in this Association. (Pre-Degree, Degree, Post-Graduation, Doctoral Programme).
Article IV Elections and Terms of Office for Officers of the Board
The President will be elected by majority vote to serve for a term of three years beginning January 26. The President may serve more than one term consecutively, but for a maximum of two terms.
The Vice President and Secretary will each be elected by majority vote. There will be an Executive Committee comprising of 7 members. The Vice President and Secretary may also serve for a maximum of two consecutive terms.
Article V
Duties of the officers
President – The President serves as the executive officer of the Alumni Association The President will call and preside at meetings of the Association and of its Board of Directors. The President will act as chair of the Executive Committee of the Board of Directors and will carry out all Association activities in concert with the Manager and Principal of the College at that particular time.
Vice-President – The Vice-President will be responsible for monitoring the implementation of the Association Bylaws The Vice-President will assume the duties of the President during a temporary absence or incapacity of the President.
Secretary – The Secretary will record the minutes, votes, and action items of all Board meetings and monitor the attendance records of its members.
Article VI Executive Members
Membership – The Executive will be composed of the officers of the Association and 7 elected/nominated members. The Board will meet at least three times a year. The meeting agenda and associated materials will be provided by the President no less than 10 days in advance of the meeting.
Article VII
Quorum – A simple majority of the members will constitute a quorum for the transaction of any business.
Article VIII
Executive Committee – The Executive Committee will consist of the officers of the Association, two executive committee members to be appointed by the President. This Committee will make decisions between Board meetings when necessary.
Article IX Fundraising and financial matters
The BK College Alumni Association will not be an independent organization and, as such, is prohibited from entering into any legal agreement with any organization or conducting any fundraising or other financial activity on behalf of either the Association or the College. The Association will only meet its objective ‘to enhance financial resources beneficial to the sustainability and growth of the College’ by encouraging alumni to contribute in any form in support of the College.
Article X
Chapters- Chapters of BK College Alumni Association may be started in geographically convenient locations if alumni find it convenient by virtue of numbers and that it will contribute to the growth and honour of the College.